And your project team is no less important than the Justice League. The project charter defines the roles and responsibilities of each project stakeholder like the project manager, project sponsor , development team, etc. This way, everyone knows what they have to do, right from the get-go. The team can avoid confusion and simply focus on doing their job right!
Most of this is covered in the project requirements section. Sorta like the ingredients you need to cook an amazing dish! With the information a charter provides , you can determine how to allocate existing organizational resources and what new resources you need easily. And the project charter helps them out here. Usually, the charter is discussed and approved by all key stakeholders in the project. This helps develop a shared understanding of all important matters among the major stakeholders.
Additionally, if there are any high-level disagreements or concerns, the respective project stakeholder can clarify it immediately. After all, how often is it that everyone agrees on something? Well, the first section of the project charter is your place to make a good one!
This is where you introduce your project as briefly as possible. Project sponsor : Sansa Stark. In this section, you clarify the project purpose introduced in the previous section. However, a project charter is no place for lengthy details and plans.
All that can come later in an exhaustive project management plan. Here, you describe a business case or the strategic objectives that the project will fulfill. If your client has already given you a business case document , you can refer to it.
Essentially, you have to answer the question: why does the business need the project? Simply mention these factors as briefly as possible in the project charter. This way, the major stakeholders and the project team will be aware of any limiting factor. In a project management charter , these factors are divided into:. Just like how a recipe book comes with pictures of the final dish, your project charter will give the stakeholders a taste of the final outcome. But more importantly, you define the project scope and mention what falls outside this scope.
This helps you avoid one of the biggest project risks : scope creep. It can put undue stress on your team in terms of resource costs and time. So if you want to avoid resource intensive changes beyond the original project scope , you need to clearly define your deliverables. You can always detail your list of deliverables further when you draft your scope statement later.
Scope of deliverables for team management software:. However, remember that your project charter will only introduce your project requirements briefly. Well, it almost is. These success criteria are conditions you need to fulfill in order to call your project a success. But if the success criteria are weak, vague, or not in line with your project goal , you can set the wrong model for project success. Instead, make your critical success factors into a list of metrics that are easy to calculate and judge.
Critical success factors for the team management app:. Everyone likes updates. But no one likes the time spent on giving and receiving them. The project management charter hack for this problem is the same as everything: plan it all! For long term projects, make a summary milestone schedule in your project charter.
With this information in hand, they know exactly when to expect important updates from you. And you can plan all your deliveries in advance to meet your summary milestone schedule. These project milestones are also opportunities for your team to take stock and restrategize if needed. Summary milestone schedule for the team management app:. Remember your team of superheroes? This section of your project charter is dedicated to learning everything about them! And while an actual project charter might not go into as much detail about your team, it definitely clarifies a lot of things.
This enhances transparency and accountability in your team. Name and designation of each key project stakeholder :.
Here, you can either mention the total project budget or attach it to various phases of delivery. Either way, make sure your figures are based on previous project budget estimates and discussions with your client. Click here to download this project charter template. A project charter template is the essential formative document for your project. But the process is not going to be rainbows and sunshine throughout!
Most project managers can get stressed out by the documentation demands of a project. And this sometimes affects their decision-making abilities and drafting skills. So here are three key things to avoid when drafting your project charter:. Project managers usually use this document to authorize the project, act as a contract, and serve as a baseline throughout the project.
The charter is the undisputed source of project-related information. Project Charter Template 2. New Project Charter 3. Project Charter Example 4. Hospital Project Charter Template 5.
Project Charter Proposal 6. Company Project Charter 7. Sample Project Charter 8. Project Charter in PDF 9. Basic Project Charter
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