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When to use serial or lot numbers Use serial numbers if you: Buy and sell inventory items that have unique serial numbers Keep track of which customers bought specific serial numbers Want to know which serial numbers are in inventory Need a report that shows the invoices related to a specific serial number this helps you track down a serial number's history for a warranty Use lot numbers if you: Buy items in lots Keep track of which customers bought items from a specific lot Need a recall report in case you have to track all the items from a specific lot such as which items are in inventory and which customers purchased them You will have the option to make serial and lot numbers mandatory for posting transactions for your invoices, sales receipt, item receipt, inventory transfer, and adjust quantity on hand.
Turn on serial or lot numbers Turn on serial or lot numbers to start tracking your inventory items. From Show serial or lot numbers on the following forms, choose what type of transactions you want to show the serial or lot numbers. QuickBooks adds a serial or lot number field to most purchase forms and sales forms including: Item receipts Bills Credit card transactions Checks Invoices Credit memos Sales orders and pending invoices To make tracking mandatory Under Default settings for the inventory and assembly items , select Make it mandatory.
This will make it mandatory to enter serial or lot numbers on these types of forms: invoices, sales receipt, item receipt, inventory transfer, and adjust quantity on hand. Note : If the serial or lot number is missed, it will result in an error message. Select the Adjustment Date.
In the Serial number column, select Quick view for Serial Numbers. Enter the serial numbers. Repeat steps 3 and 4 for each item.
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